The Manage status element is used only in the business processes that involve apps with customized statuses. It allows you to track the process progress and also determines the app status at a particular stage of the process.
For example, for the Agreement app, you can configure such statuses as approved, rejected, signed, archived, etc. Create a business process at the app level, add the Manage status elements to the process diagram and track at what stage of the document lifecycle the agreement currently is. As the process progresses, the agreement will automatically acquire different statuses.
How to add status to the process
On the right pane, go to the System Elements tab, and then drag the Manage status element to the diagram. Place the element in the part of the diagram where the app should change its status.
How to configure status
Go to the status settings window, to do this, double-click on the status shape on the diagram.
- Name - enter the name of the status that will be displayed on the process diagram.
- Variable - specify the context variable that will refer to the app item. If the business process is created at the app level, the variable will be included in the process context and you will be able to select it in the drop-down list. Otherwise, click on the Create a new variable button and in the window that opens, specify the parameters.
Please note that you cannot change the type of the variable since the Manage status element requires the app type variables.
To add an app, click the link at the bottom of the window.
Fill in all required fields and click Create.
The new field Set status will appear in the settings window. It contains all the configured statuses of this app. Select the required value and click save.
You can read more about how to configure application statuses in this article.